Checklist: Determine the Scope of Work for a Video Production Project

Checklist: Determine the Scope of Work for a Video Production Project

But you if you are not a professional video producer, you might not know exactly what needs to be included in the cost of your project. How many hours of on-site recording time will there be, how many revisions or edits are included, etc? Here’s a checklist of all the different factors you need to consider and talk through with your video producer to ensure that you get an accurate video production proposal for your project. Make sure your agreement spells out exactly how much time is allocated for shooting (and how many cameras are doing the shooting), because the video is the foundation for your video. What is the Scripting Process? Most video production companies have included rounds of revisions or a set amount of time included in their process. Make sure that you have a clear understanding of how much time they will spend making changes that you request. The pre-production phase includes: Video strategy/goals Budget, Cost, Scope Story selection Project timeline Script creation Talent/characters Production team/equipment needs Location Scouting The production phase includes: Setting up the sound/lighting/video equipment Recording voiceovers (if they are needed for your project) Capturing b-roll (extra footage that is used to support your story) The post-production phase includes: Logging the interviews Producing the final story Music selection Video editing Reviews/approvals Final Delivery 8. And since video takes time and resources to duplicate, it’s worth discussing whether you want to spend the money to get those raw files (which would also require more editing in order to use again), or whether the video production company should store them for possible future use. But when you are working with a partner company, it’s important to make sure you understand exactly what is included with your project and what is not.

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Creating a professional video is exciting and important, but sometimes it can feel almost impossible to get an accurate proposal, but it doesn’t have to be. The easiest way to avoid overspending on a video is to make sure you have a clear agreement (in writing) between you and your production company. But you if you are not a professional video producer, you might not know exactly what needs to be included in the cost of your project.

What is the Scope of Work?

What are you buying? It sounds basic, but a 4-minute company video requires a very different approach than four 1-minute product videos — and even then, there are a number of other details to consider. Be clear about your expectations — for style, length, and number of videos — because those decisions will frame discussions about all of these other factors.

Before you sign off on any agreement with a video production company, make sure that you have a clear statement of work. What’s included in the process? How many hours of on-site recording time will there be, how many revisions or edits are included, etc?

Here’s a checklist of all the different factors you need to consider and talk through with your video producer to ensure that you get an accurate video production proposal for your project.

1. The Shooting Schedule

Will there be multiple characters and additional shooting locations? Will you need multiple cameras or multiple shooting days? Make sure your agreement spells out exactly how much time is allocated for shooting (and how many cameras are doing the shooting), because the video is the foundation for your video.

PRO TIP: Camera crews are typically booked in half-day and full-day increments (5-hours or 10-hours), so major changes up or down in shooting time will have a major impact on your budget.

2. What is the Scripting Process?

Is somebody writing the script? Is it copy-heavy, or are you doing a documentary-style shoot with real interviews and an “in their own words” style? There is a time and a place for each kind of production — but both require scripting (in the case of the documentary, logging the interviews and then picking the quotes to use).

You’ll also want to know how your team will be involved in reviewing this script. Do you see it before any editing is done or will the production company put a draft video together before you get to review the script?

3. Planning and Pre-production

“By failing to prepare, you are preparing to fail.” – Ben Franklin

Ben Franklin wasn’t a video producer, but his famous quote sure rings true. The video producer will help in the discussion of pre-production, logistics, timing, etc. — but that all takes time, and it needs to be included in both the price you pay and the contract you sign.

An experienced production company should know how many hours of preparation are needed to plan the different aspects of your video project.

4. The Video Editing Process

How much time will be spent on editing?

Different styles of production can require more or less…

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